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(1) Decision of procurement method

This decides the procurement methods such as internal development and outsourced development. In cases such as outsourced development, if a vendor (i.e., subcontract company) is selected from multiple candidates, it is necessary to decide the bidding method.

(2) Decision of procurement details

This decides the details of the procurement such as what is in the scope of procurement, procurement requirements, and the procurement conditions. In some cases, an RFI (Request For Information) is issued to candidate vendors that describes the purpose of the

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computerization, the details of business operations, and other information, in order to request the provision of information such as development experience of similar systems and the latest information technology. A candidate vendor that receives an RFI provides as much information as possible. The information is used for an investigation into the user‘s (or customer’s) procurement details.

(3) Decision of vendor selection standards

As a vendor selection standard, the weighting for proposal evaluation standards and conformity with requirements is decided, and the approval of executives is obtained. · 1 question

(4) Request for proposal

In order to make the details of the business contract clear, an RFP (Request For Proposal) that specifies the basic policy and procurement details (e.g., a scope of procurement, requirement items, conditions) for a system is issued, and the submission of a proposal is requested. At this time, an RFQ (Request For Quotation) is also issued, and a request for the submission of a quotation is made. · 2 questions

(5) Selection of vendor

The proposal or quotation is evaluated and selected by using vendor selection standards to examine the development certainty, reliability, cost break-down, schedule for each process, the final delivery date, and other aspects, and then the approval of the executives is obtained.

(6) Procurement risk analysis

From perspectives including internal control, compliance, CSR (Corporate Social Responsibility), and green procurement (i.e., product/service procurement in which a favorable evaluation is gained if proactive measures are taken in consideration of the environment), the risk that is involved in procurement is analyzed and evaluated, and measures are investigated. · 2 questions

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(7) Conclusion of a contract

An official contract is concluded on the basis of agreement with the vendor. A contract (purchase order/order acknowledgment) is created according to the type of contract such as a (quasi-)mandate contract or service contract on the basis of the software development outsourcing basic contract model (proposed by JISA (Japan Information Technology Services Industry Association)) or the “information system/model transaction contract” (proposed by METI (Ministry of Economy, Trade and Industry)), and so on. At the same time, other agreements are concluded, such as an intellectual property right license agreement.

(8) Delivery

Deliverables that are delivered by the final delivery date are subjected to an acceptance test (i.e. receiving inspection) and other measures to provide confirmation that the requirements are fulfilled.