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(2) Total optimization planning

A total optimization plan is a medium- and long-term overall plan for computerization that integrates the information systems and rules that are created for each department of an organization such as a company on the basis of a total optimization planning policy in order to

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improve efficiency and effectiveness. The “System Management Standards” contains the following seven points that are related to the development of the overall total optimization plan.

A total optimization plan can also be called a plan that clearly specifies the ideal information system for the overall organization on the basis of a total optimization policy. The “System Management Standards” contains the following six points as an example of a procedure for the creation of a total optimization plan.

1) Understanding of business environment Understand the external environment (e.g., economic circumstances/industry/new technology trends, revisions to laws) and the internal environment (e.g., organizational goals, business strategy, business objectives, management environment).

2) Creation of business model Understand the business operations of the organization overall and the surveys of information that is used, the relation between businesses operations, the relation between business operations and information, and the relation between information, and then make plans for the standardization and integration of business operations.

3) Creation of information systems framework Make plans for integration of the individual systems that constitute the information system of the overall organization through the creation of a database model and data standardization.

4) Interview (information collection) Obtain opinions from top management and the head of each department in order to understand management policy, business objectives, problems and computerization needs in each department.

5) Identification of development issues for information systems

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Identify information systems development issues in terms of information needs for management and business operations, and then clarify the necessity for information system development.

6) Creation and documentation of medium- and long-term plan Document the results of creation of the total optimization plan, as a medium- and long-term plan.